Live captions and productivity tool for conferences & events

Conferences and professional events rely almost entirely on speech for their content — keynotes, panels, Q&A, networking. For the 430 million people worldwide with disabling hearing loss (WHO), this represents a significant and largely unaddressed access gap. Research on deaf and hard of hearing inclusion in professional organisations found that even in fields that have made progress on accessibility, barriers persist — particularly around poor audio quality in conference rooms and the limitations of remote captioning services (PMC, 2021).

Where captioning is provided, it typically covers the main programme only. Q&A sessions — where a single microphone is passed around a large room — frequently result in gaps. Breakout sessions, workshops, and networking are almost never covered. The parts of a conference that require the most active communication are the parts with the least accessibility infrastructure. Most organisers are not aware of this gap. Most attendees with hearing loss are (PMC, 2021).

The professional consequences are real. Conferences are where ideas circulate, where collaborations form, where careers develop. A deaf or hard of hearing professional who attends a conference and misses half the content — because the room acoustics were poor, the PA was unclear, or the Q&A microphone was too far away — is not getting the same professional value from the same event. The registration fee was equal. The access was not.

Captio AI is built to close that gap. Point the phone toward the PA output. Read every keynote, every panel, every Q&A answer in real time. Record any session and get the full transcript. Follow the networking conversations in the hallway. Every part of the conference, fully accessible — from any seat, in any language.